How to Replace Your Lost Valid Philippine e-Passport

This is probably going to be a series of posts regarding this unfortunate event, so bear with me. In the hopes that this could help someone out there – who lost their passport for the first time – I am going to get on and write what I did to get my replacement.

To know how and why I lost my passports, yes 2 passports – the current and the old, read here:

Please do note that I had to prepare the following as additional documents, just in case they are needed too by DFA – had to prepare this as it’s needed in the US Embassy for my lost valid Visa:

  • Affidavit of Loss in English (notarized)
  • Police Report in English

Since I lost mine in South Korea, I had prepared a copy of a police report from Myeongdong Police Station – God Bless their hearts for typing it also in English. You will also need the following once you apply for a new one:

  • Original Travel Document – issued by the Philippine Embassy in the country you lost it
  • Affidavit of Lost/Mutilated Passport – issued also by the Philippine Embassy in the country you lost it
  • Side Note: On my appearance on April 6th, 2018: In the website, it says in case Travel Document is used, Affidavit of Explanation is needed on how it was lost. I asked what is the difference between this and the affidavit of lost/mutilated passport provided by the Philippine Embassy in the country where I lost my passport? Why would I need to prepare this again as I have already paid for an expensive affidavit in the embassy that has my explanation on how I lost my two passports when I got my travel document? Isn’t it possible to use the affidavit from the embassy because I was advised there that only those two are needed during my new application? I won’t prepare this anymore as I have another Affidavit of Loss notarized here in the Philippines explaining why I lost my passports and the Affidavit from the Embassy. Let’s see what happens on the 20th of April when I return.

It is important to have presence of mind, when I lost my passports in South, Korea – I did all I can to get an appointment as soon as possible because I have a pending travel in mid-July. You have to do the following:

1. Confirmed Online Appointment (click here)
2. Personal Appearance
3. Accomplished Application Form (click here for Blank Application Form)
4. Original copy of Philippine Statistics Authority (PSA) Authenticated Birth Certificate on Security Paper

Married Females (who are using their spouse’s last name) must also submit Original copy of PSA Authenticated Marriage Contract on Security Paper or Report of Marriage

  1. Any of the following Valid IDs with one (1) Photocopy :
  • Social Security System (SSS)/ Government Service Insurance System(GSIS) Unified Multi-Purpose Identification (UMID)Card
  • Land Transportation Office (LTO) Driver’s License
  • Professional Regulatory Commission (PRC) ID
  • Overseas Workers Welfare Administration (OWWA) / Integrated Department of Labor and Employment (iDOLE) card
  • Commission on Elections (COMELEC) Voter’s ID orVoter’s Certificate or Voter’s Registration Record from COMELEC Head or Regional Office
  • Philippine National Police (PNP) Firearms License
  • Senior Citizen ID
  • Persons with Disabilities (PWD) ID
  • School ID (for students)
  • Current Valid ePassport (For Renewal of ePassport)
  • For applicants based overseas, they may use their host government issued ID’s showing their Philippine citizenship. (Example: Residence Card)

Important Reminder: The Department may require additional supporting documents as they may deem necessary.

Once you get a confirmed online appointment and on your day of your appearance:

  • Print your application form – sent to your email (gmail or yahoo)
  • Prepare your affidavits and police reports
  • Print your government issued IDs, it is important to bring the original)
  • Bring your travel document and affidavit of lost/mutilated passport (if you lost it another country)

Do note that:

  • There is an additional Php 350 processing fee for lost passport
  • You would need additional 15 days for clearing, which means when you appear during your appointment you have to come back after 15 days again to process your application. This was just explained to me by the evaluator today, April 6, 2018 during my appointment. This I did not forsee that I have to return, I thought it was a continous one, 15 days + the processing days.
  • The documents I brought with me were given back to me after they have stamped it with evaluated and then the date you have to return to process your new passport. Do not lose them.

Hope that helps you and you get your schedule as soon as you can.